Handbook

# Invoices

# Schedule

  • 25th day of each month - send an invoice to invoices@apliteni.com.
  • Until 5th of each month - a payment must be made.
  • Until 10th of the month - a payment must be settled on your bank account.

TIP

In December: deadline for invoices is 24th. DRI sends payments until 27th.

# Creating an invoice for Apliteni OÜ

# (Option 1) Invoice from a template

  1. Download the template (opens new window).
  2. Add your personal credentials: your name, address, email, phone number, invoice number, date, description of the services, and total amount.
  3. Make sure the invoice has a note: Payment means the services were completely provided and accepted. The final installments between the Parties were provided and the Parties have no claims to each other. The Parties do not sign Act of provided Services.
  4. Download as PDF.
  5. The title of the PDF should consist of your last name and the invoice number, e.g.: Smith 004.
  6. Send an invoice to invoices@apliteni.com.

# (Option 2) Zoho automatic invoices

  1. Sign up at Zoho invoices (opens new window).
  2. Enter your name as the name of the organization, your country of current residence, and EUR as a currency.
  3. After the account is created go to Items in the menu on the left.
  4. Click + New:
  • type - Service;
  • name - Contractor Work;
  • skip Unit - leave it blank;
  • Selling price - add your salary amount;
  • Description %(month)% %(year)%;
  • skip Tax;
  • save the item.
  1. Proceed to Customers and click Create new customer:
  • Customer type Business;
  • skip Primary Contact;
  • Company Name Apliteni OÜ;
  • Customer Display Name Apliteni OÜ;
  • Customer Email invoices@apliteni.com;
  • skip Customer Phone;
  • Website https://apliteni.com/;
  • Currency EUR;
  • skip other lines;
  • save the customer.
  1. Go to invoices:
  • click New invoice;
  • Set your transaction preferences will be opened;
  • check I don't give discounts, uncheck Adjustments and Shipping Charges, check Tax Exclusive, uncheck Round off total to the nearest whole number for sales transactions and I want to add a field for salesperson, save and continue;
  • invoice page will be opened. Select Apliteni OÜ as a Customer Name;
  • Billing address: Country / Region Estonia, Address Sepapaja tn 6, city Tallinn, zip code 15551, save;
  • click the gear near the Invoice # field, check Continue auto-generating invoice numbers, put your last name as a prefix Smith-, save the chages;
  • skip order number;
  • set invoice date to the 25th day of the current month, terms Due end of next month;
  • skip Subject;
  • click on the Item details field and select Contractor Work from the dropdown menu;
  • add your payment info: Beneficiary's name, Beneficiary's address, Beneficiary's account number, SWIFT and Beneficiary's bank to Customer notes field.

add Payment means the services were completely provided and accepted. The final installments between the Parties were provided and the Parties have no claims to each other. The Parties do not sign Act of provided Services. as Terms and Conditions, check Use this in future.

  • in the bottom right corner of the page click Make Recurring;
  • a new section will be opened: profile name your First Last names, skip Order number, repeat every Month, start on the 25th day of the current month, End on check Never expires, payment terms Due end of next month, save recurring invoice.
  1. A new recurring invoice will be created. Go to Next invoice tab, move your cursour to the invoice PDF and click a Customize button in the upper right corner. Add your address, and save changes, proceed with the changes.
  2. Done! Now every month your invoice will be generated automatically and sent to invoices@apliteni.com.

# Company card

Company Name: Apliteni OÜ
Contact Email: office@apliteni.com
Website: https://apliteni.com
VAT Number: EE101989622
Address: Sepapaja tn 6, Lasnamäe linnaosa, Tallinn, Harju maakond, 15551
Bank: AS LHV PANK, TARTU MNT. 2 TALLINN, ESTONIA
Currency: EUR

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