# Meetings

Meetings are a great tool to share some knowledge to a large group and get feedback fast, but keep in mind that meetings are consuming a lot of work time.

# Our meetings

# Team meetings

  • Why: To sync on what we're done and what we're working on.
  • When: Every Monday.
  • Who: Each team schedule its own meeting.

# Roadmap meeting

See Roadmap Meeting page.

# Demo/Meetup

  • When: on demand.
  • Why: To share new features and get feedback from other teams.
  • Who: At least one member of each team.
  • What: Anyone can demonstrate something that other teams would be interested in, i.e. new features.

# Company Call

  • When: Every Friday.
  • Who: Everyone.
  • What: We go through our agenda.

For each meeting we collect common agenda:

  • Use Slack, then press ⚡ icon and choose Propose topic for CC.
  • Write down any topic you think would be interesting to discuss.

# 1:1s (One-on-Ones)

  • Why: To connect personally with each other.
  • Who: Each E-team member with each team member individually.
  • What: It's better to prepare agenda and share it before the meeting.z

# For host

# Checklist

  • Prepare and publish agenda in advance.
  • Schedule the meeting in google calendar:
    • Use company calendar for company-wide events.
    • Use your work calendar for meetings in small groups. Add participants aas guests.
  • Try to publish a brief and materials in Slack in advance.
  • Record the meeting or write down a summary.
  • Upload recording to Google Drive or publish the summary in #annoucements channel.

# How to schedule a meeting

  • Open Zoom.
  • Press + (Schedule Meeting).
  • Fill settings:
    • Start and end time.
    • Opt-out Waiting room.
    • Opt-in Only authenticated users can join.
    • Video Host: On, Participants: On.
    • Calendar - Google Calendar.
    • (Important!) Advanced -> Automaticcaly record meeting.
  • Add an event and add persons or groups who really must participate in. Use you personal calendar to store the event.
  • (Optional) If it's a public event duplicate it to an #announcements channel.

# For participants

# Checklist

  • Switch on the camera. If you can't for some reason, tell about that.
  • Mute the microphone when you don't speak.
  • Don't interrupt.
  • Follow the agenda. If you have another topic to talk, be sure it's short or add it to the agenda of the next meeting.
Last Updated: 11/2/2021, 10:13:12 AM