Meetings

Meetings are a great tool to share some knowledge to a large group and get feedback fast, but keep in mind that meetings are consuming a lot of work time.

Our meetings

Team meetings

• Why: To sync on what we're done and what we're working on.
• When: Every Monday.
• Who: Each team schedule its own meeting.

Roadmap meeting

See Roadmap Meeting page.

Demo/Meetup

• When: on demand.
• Why: To share new features and get feedback from other teams.
• Who: At least one member of each team.
• What: Anyone can demonstrate something that other teams would be interested in, i.e. new features.

Company Call

• When: Every Friday.
• Who: Everyone.
• What: We go through our agenda.

For each meeting we collect common agenda:

• Use Slack, then press ⚡ icon and choose Propose topic for CC.
• Write down any topic you think would be interesting to discuss.

1:1s (One-on-Ones)

• Why: To connect personally with each other.
• Who: Each E-team member with each team member individually.
• What: It's better to prepare agenda and share it before the meeting.z

For host

Checklist

• Prepare and publish agenda in advance.
• Schedule the meeting in google calendar:
  • Use company calendar for company-wide events.
  • Use your work calendar for meetings in small groups. Add participants aas guests.
• Try to publish a brief and materials in Slack in advance.
• Record the meeting or write down a summary.
• Upload recording to Google Drive or publish the summary in #annoucements channel.

How to schedule a meeting

• Open Zoom.
• Press + (Schedule Meeting).
• Fill settings:
  • Start and end time.
  • Opt-out Waiting room.
  • Opt-in Only authenticated users can join.
  • Video Host: On, Participants: On.
  • Calendar - Google Calendar.
  • (Important!) Advanced -> Automaticcaly record meeting.
• Add an event and add persons or groups who really must participate in. Use you personal calendar to store the event.
• (Optional) If it's a public event duplicate it to an #announcements channel.

For participants

Checklist

• Switch on the camera. If you can't for some reason, tell about that.
• Mute the microphone when you don't speak.
• Don't interrupt.
• Follow the agenda. If you have another topic to talk, be sure it's short or add it to the agenda of the next meeting.