Meetings are a great tool to share some knowledge to a large group and get feedback fast, but keep in mind that meetings are consuming a lot of work time.
# Our meetings
We use meet.google.com for meetings. In some cases Zoom.us (for example, CS-Team uses Zoom for internal meetings).
# Team meetings
- Why: To sync on what we're done and what we're working on.
- Who: Each team schedule its own meeting.
# Roadmap meeting
See Roadmap Meeting page.
- Why: To share new features and get feedback from other teams.
- Who: At least one member of each team.
- What: Anyone can demonstrate something that other teams would be interested in, i.e. new features.
# Company call: Work part
Every Friday @ 12:00.
- What: we discuss topics from the agenda.
- Who: representative of each team.
Use Slack, then press ⚡ icon and choose
Add topic to meeting.
# Company call: Free part
Every Friday @ 12:30.
- What: any topics except work.
- Who: anyone.
# 1:1s (One-on-Ones)
- Why: To connect personally with each other.
- Who: Each E-team member with each team member individually.
- What: It's better to prepare agenda and share it before the meeting.z
# For host
- Prepare and publish agenda in advance.
- Schedule the meeting in google calendar:
- Use company calendar for company-wide events.
- Use your work calendar for meetings in small groups. Add participants aas guests.
- Try to publish a brief and materials in Slack in advance.
- Record the meeting or write down a summary.
- Upload recording to Google Drive or publish the summary in
# How to schedule a meeting
- Open meet.google.com (opens new window).
Schedule in Google Calendar.
- Add an event and add persons or groups who must participate in. Use you personal calendar to store the event instead of Apliteni.
- (Optional) If it is a public event duplicate it to an
- Open Google Calendar:
- Add Zoom link as Location and add guests.
# For participants
- Switch on the camera. If you can't for some reason, tell about that.
- Mute the microphone when you don't speak.
- Don't interrupt.
- Follow the agenda. If you have another topic to talk, be sure it's short or add it to the agenda of the next meeting.