# Meetings

Meetings are a great tool to share some knowledge to a large group and get feedback fast, but keep in mind that meetings are consuming a lot of work time.

# Our meetings

We use meet.google.com for meetings. In some cases Zoom.us (for example, CS-Team uses Zoom for internal meetings).

# Team meetings

  • Why: To sync on what we're done and what we're working on.
  • When: Every Monday.
  • Who: Each team schedule its own meeting.

# Roadmap meeting

See Roadmap Meeting page.

# Demo/Meetup

  • When: on demand.
  • Why: To share new features and get feedback from other teams.
  • Who: At least one member of each team.
  • What: Anyone can demonstrate something that other teams would be interested in, i.e. new features.

# Company call: Work part

  • When: Every Friday @ 12:00.
  • What: we discuss topics from the agenda.
  • Who: representative of each team.

Use Slack, then press ⚡ icon and choose Add topic to meeting.

# Company call: Free part

  • When: Every Friday @ 12:30.
  • What: any topics except work.
  • Who: anyone.

# 1:1s (One-on-Ones)

  • Why: To connect personally with each other.
  • Who: Each E-team member with each team member individually.
  • What: It's better to prepare agenda and share it before the meeting.z

# For host

# Checklist

  • Prepare and publish agenda in advance.
  • Schedule the meeting in google calendar:
    • Use company calendar for company-wide events.
    • Use your work calendar for meetings in small groups. Add participants aas guests.
  • Try to publish a brief and materials in Slack in advance.
  • Record the meeting or write down a summary.
  • Upload recording to Google Drive or publish the summary in #annoucements channel.

# How to schedule a meeting

  • Open meet.google.com (opens new window).
  • Press New meetingSchedule in Google Calendar.
  • Add an event and add persons or groups who must participate in. Use you personal calendar to store the event instead of Apliteni.
  • (Optional) If it is a public event duplicate it to an #announcements channel.

For Zoom:

  • Open Google Calendar: CreateMore options
  • Add Zoom link as Location and add guests.

# For participants

# Checklist

  • Switch on the camera. If you can't for some reason, tell about that.
  • Mute the microphone when you don't speak.
  • Don't interrupt.
  • Follow the agenda. If you have another topic to talk, be sure it's short or add it to the agenda of the next meeting.
Last Updated: 2/18/2022, 11:18:02 AM